Enrolment Form

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Enrol
Students can apply for their own USI at www.usi.gov.au

Personal Details

What is the address of your usual residence?

Please provide the physical address (street number and name not post office box) where you usually reside rather than any temporary address at which you reside for training, work or other purposes before returning to your home.
If you are from a rural area use the address from your state or territory’s ‘rural property addressing’ or ‘numbering’ system as your residential street address.
Building/property name is the official place name or common usage name for an address site, including the name of a building, Aboriginal community, homestead, building complex, agricultural property, park or unbounded address site.

Emergency contact information in case of emergency

Language and culture Diversity

(For persons of both Aboriginal and Torres Strait Islander origin, mark both ‘Yes’ boxes)

Disability

(You may indicate more than one area)

Schooling

If you are currently enrolled in secondary education, the Highest school level completed refers to the highest school level you have actually completed and not the level you are currently undertaking. For example, if you are currently in Year 10 the Highest school level completed is Year 9.

Previous Qualifications Achieved

Employer Details
Enter your current employment information (where applicable)

Employment

For casual, seasonal, contract and shift work, use the current number of hours worked per week to determine whether full time (35 hours or more per week) or part-time employed (less than 35 hours per week).

Occupation

If unemployed, go to the next question.

Industry

If unemployed, go to the next question.

Study Reasons

Victorian Student Number (Victorian Students only)

If you have entered your VSN you can skip the question below and go straight to the next section

Victorian Student Number

From 1 January 2015, Training Solutions for Life trading as VOCA can be prevented from issuing you with a nationally recognised VET qualification or statement of attainment when you complete your course if you do not have a Unique Student Identifier (USI). If you have not yet obtained a USI you can apply for it directly at http://www.usi.gov.au/create-your-USI/ on computer or mobile device. Please note that if you would like to specify your gender as ‘other’ you will need to contact the USI Office for assistance.

Enter your Unique Student Identifier (USI) (if you already have one)

In providing my USI, I confirm Training Solutions for Life trading as VOCA  is authorised to collect, use and disclose my student identifier for the purposes required under the Student Identifiers Act 2014.

I understand that I will receive a notice regarding Training Solutions for Life trading as VOCA’s use of this information to confirm my USI.
I understand that Training Solutions for Life trading as VOCA’s name included in the notice may be different to the name they are familiar with – the name of the organisation verifying my USI is Training Solutions for Life trading as VOCA.

Documents uploaded or to be handed in to office (Tick above boxes).

Victorian Government VET Student Enrolment Privacy Notice (Victorian Students only)

The Victorian Government, through the Department of Education and Training (the Department), develops, monitors and funds vocational education and training (VET) in Victoria. The Victorian Government is committed to ensuring that Victorians have access to appropriate and relevant VET services. Any personal information collected by the Department for VET purposes is protected in accordance with the Privacy and Data Protection Act 2014 (Vic) and the Health Records Act 2001 (Vic).

Collection of your data

Training Solutions for Life trading as VOCA is required to provide the Department with student and training activity data. This includes personal information collected in the Training Solutions for Life trading as VOCA enrolment form and unique identifiers such as the Victorian Student Number (VSN) and the Commonwealth’s Unique Student Identifier (USI).

Training Solutions for Life trading as VOCA provides data to the Department in accordance with the Victorian VET Student Statistical Collection Guidelines, available at http://www.education.vic.gov.au/training/providers/rto/Pages/datacollection.aspx

Use of your data

The Department uses student and training data, including personal information, for a range of VET purposes including administration, monitoring and planning. A student’s USI may be used for specific VET purposes including the verification of student data provided by Training Solutions for Life trading as VOCA; the administration and audit of VET providers and programs; education-related policy and research purposes; and to assist in determining eligibility for training subsidies.

Disclosure of your data

As necessary and where lawful, the Department may disclose VET data, including personal information, to its contractors, other government agencies, professional bodies and/or other organisations for VET-related purposes. In particular, this includes disclosure of VET student and training data to the Commonwealth and the National Centre for Vocational Education Research (NCVER).

Legal and Regulatory

The Department’s collection and handling of enrolment data and VSNs is authorised under the Education and Training Reform Act 2006 (Vic). The Department is also authorised to collect and handle USIs in accordance with the Student Identifiers Act 2014 (Cth) and the Student Identifiers Regulation 2014 (Cth).

Survey participation

You may be contacted to participate in a survey conducted by NCVER or a Department-endorsed project, audit or review relating to your training. This provides valuable feedback on the delivery of VET programs in Victoria. Consequences of not providing your information Failure to provide your personal information may mean that it is not possible for you to enrol in VET and/or to obtain a Victorian Government VET subsidy.

Access, correction and complaints

You have the right to seek access to or correction of your own personal information. You may also complain if you believe your privacy has been breached. For further information, please contact Training Solutions for Life trading as VOCA’s Privacy Officer in the first instance by phone 03 8315 6916 or email info@voca.edu.au.

Further information

For further information about the way the Department collects and handles personal information, including access, correction and complaints, go to http://www.education.vic.gov.au/Pages/privacypolicy.aspx

For further information about Unique Student Identifiers, including access, correction and complaints, go to http://www.usi.gov.au/Students/Pages/student-privacy.aspx

Declaration

Privacy Statement & Applicant Declaration

I declare that the information I have provided to the best of my knowledge is true and correct.

I understand that my Training Solutions for Life trading as VOCA is required to submit data sourced from this enrolment form to the National Centre for Vocational Education Research Ltd (NCVER) as a regulatory reporting requirement. The information contained on my enrolment form may be used by my RTO or the following third parties for administrative, regulatory and/or research purposes:

  • School – if I am a secondary student undertaking VET, including a school-based apprenticeship or traineeship.
  • Employer – if I am enrolled in training paid by my employer.
  • Government departments and authorised agencies.
  • NCVER.
  • Organisations conducting student surveys.
  • Researchers.

You may receive an NCVER student survey which may be administered by an NCVER employee, agent or third party contractor. Please note you may opt out of the survey at the time of being contacted.

NCVER will use, secure, disclose, and retain your data in accordance with the VET Data Protocol and all NCVER policies and protocols (including those published on NCVER’s website at www.ncver.edu.au).

Training Solutions for Life trading as VOCA retains a record of personal information about all individuals with whom we undertake any form of business activity. Training Solutions for Life trading as VOCA  must collect, hold, use and disclose information from our clients and stakeholders for a range of purposes.

As a government registered training organisation, regulated by the Australian Skills Quality Authority, Training Solutions for Life trading as VOCA  is required to collect, hold, use and disclose a wide range of personal and sensitive information on Students in nationally recognised training programs. This information requirement is outlined in the National Vocational Education and Training Regulator Act 2011 and associated legislative instruments.

Training Solutions for Life trading as VOCA must require and confirm identification however in services delivery to individuals for nationally recognised course programs. We are authorised by Australian law to deal only with individuals who have appropriately identified themselves. That is, it is a Condition of Registration for all RTOs under the National Vocational Education and Training Regulator Act 2011 that we identify individuals and their specific individual needs on commencement of services delivery, and collect and disclose Australian Vocational Education and Training Management of Information Statistical Standard (AVETMISS) data on all individuals enrolled in nationally recognised training programs. Other legal requirements, as noted earlier in this policy, also require considerable identification arrangements.

For information about how Training Solutions for Life trading as VOCA  collects, uses and discloses your personal information generally, including how you can make a complaint about a breach of privacy, please refer to Training Solutions for Life trading as VOCA  privacy policy which can be found within the Student Handbook and on the web at <<insert link>>.

This Privacy Policy contains information about how individuals may access and seek correction of the personal information held by us, and how to complain about a breach of privacy, and how we will deal with such a complaint.

In providing your personal information as requested and signing this notice, you are confirming your receipt of, and understanding of these details, and providing your consent for the collection, storage, use and disclosure of your personal information as outlined.

In making this application for enrolment, I am aware of the consequences that may arise from providing false, misleading or incomplete information, including the cancellation of my enrolment or the withdrawal of any offer made by Training Solutions for Life trading as VOCA.

I have read and I consent to the collection, use and disclosure of my personal information (which may include sensitive information) pursuant to the information detailed, and NCVER policies, procedures and protocols published on NCVER’s website at www.ncver.edu.au

I give Training Solutions for Life trading as VOCA  permission to use photos in public material and social media (including any photos where I may be recognised) as may be useful.

I authorise images of my participation in training to be used by Training Solutions for Life trading as VOCA for future marketing and business purposes.

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*Parental/guardian consent is required for all students under the age of 18.
*Parental/guardian consent is required for all students under the age of 18.